DATE: Friday, April 17, 2009 - Room 213
Members Present: T. Meister, P. Tollaksen, S. Alexander,C. Montgomery, H. Netzinger
Others Present: R. Meister, T. Vandre, C. Warwick, M. Koehler, J. Briggs
ORDER OF BUSINESS: The meeting was called to order by T. Meister at 8:15 A.M. and was certified to be in compliance with Open Meetings Law.
AGENDA: Motion by C. Montgomery, second by S. Alexander to adopt the agenda. Motion carried.
MINUTES: Motion by P. Tollaksen, second by C. Montgomery, to approve the March 13, 2009, minutes of the regular business meeting as sent. Motion carried.
COMMUNICATIONS: None
AGING AND DISABILITY RESOURCE CENTER: T. Vandre, Director of the ADRC presented a request to begin recruiting for the eleven (11) van drivers (6.0 full-time equivalents) the Deviated Fixed Route Service in Sauk County would require. Vandre emphasized the program would be implemented in stages and hiring would be done as the program expansion occurred. Motion by C. Montgomery, second by S. Alexander to approve the recruitment of up to 11 part-time, project van drivers; provided funding and revenue offset expenses and levy dollars are not required. Motion carried.
PUBLIC HEALTH: C. Warwick, Deputy Director of Public Health and Home Care Supervisor, appeared to notify the Committee the Home Care Program would not be filling the Home Health Aide position which had been requested at the March meeting. Warwick explained the current economic trends have resulted in a decline in the number of clients utilizing the Home Care Program at this time. No action required.
SHERIFF'S DEPARTMENT: On behalf of Sheriff Stammen, Chief Deputy, R. Meister asked the Committee for authorization to refill the vacant position of Office Manager for the Sheriff's Department. Motion by C. Montgomery, second by P. Tollaksen to authorize the refilling of the vacant Office Manager position. Motion carried.
With the authorization to refill the vacant Office Manger position, Meister asked the Committee to consider the internal promotion of J. Fry, to Office Manager, Meister explained the duties of both positions had been reviewed and a reassignment of some duties from Financial Analyst to Office Manager would occur and the reassignment would allow for adjusting the Financial Analyst position from a pay grade 11. Motion by P. Tollaksen, second by C. Montgomery to authorize the internal promotion of J. Fry, to Office Manager effective upon passage. Motion carried.
AFSCME Local 360 - CONSIDERATION AND DISCUSSION OF SIDE LETTER FOR A SEASONAL SCHEDULE OF FOUR, TEN HOUR WORK DAYS: Personnel Director Koehler presented the Committee with the draft of a side letter between AFSCME Local 360 and Sauk County. The intent is to allow the work schedule of Highway employees to be modified to a four day workweek with ten hour work days. The schedule would be from April 3, until mid October. Motion by T. Meister, second by P. Tollaksen to approve the side letter with item eight regarding payment of holiday and benefit days in ten hour increments to be stricken. Motion carried.
DEPARTMENTAL UPDATE: M. Koehler distributed the activity report for the month including recruitment, terminations and benefits.
Koehler presented the Committee with items for consideration as strategic issues as part of the 2010 budget form, including health insurance, negotiations and unemployment. Koehler asked the Committee for input into other areas which they believed were global areas of concern for the County. The members concurred with items suggested.
Department head training took place on March 26 and 31 at the Baraboo/Sauk U. W. Campus.
Some employees have asked whether consideration could be given to a different provider of a Deferred Compensation.
Upcoming Dates:
Mediation with the Sheriff's Department bargaining unit is Scheduled for May 7, 2009.
A joint meeting with the Finance Committee is scheduled for June 12, 2009.
Koehler asked for the Committee's approval of carry-over funds from the 2008 budget. Motion by C. Montgomery, second by P. Tollaksen to approve the carry over.
Motion by P. Tollaksen, second by C. Montgomery, to accept the Departmental Update as presented and to approve the bills in the amount of $4,241.49. Motion carried.
Motion by C. Montgomery, second by S. Alexander to adjourn until 8:15 A.M. Friday, May 8, 2009, for the next regularly scheduled meeting. Motion carried.
Meeting adjourned.
Respectfully submitted,
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Signed by: S. Alexander, Secretary