DATE: Friday, March 13, 2009 - Room 213
Members Present: T. Meister, P. Tollaksen, S. Alexander,*C. Montgomery, H. Netzinger
* Left at 10:00 A.M.
Others Present: M. Hafemann, C. Hewitt, A. Kleczek, M. Koehler, M. Krueger, M. Olsen, J. Olson, N. Rainford, J. Towne, J. Briggs
ORDER OF BUSINESS: The meeting was called to order by T. Meister at 8:15 A.M. and was certified to be in compliance with the Open Meetings Law.
AGENDA: Motion by C. Montgomery, second by P. Tollaksen to adopt the agenda. Motion carried.
MINUTES: Motion by P. Tollaksen, second by S. Alexander, to approve the February 13, 2009, minutes of the regular business meeting as sent. Motion carried.
COMMUNICATIONS: County Board Chairperson M. Krueger appeared to respectfully request the Committee postpone agenda item number six (6), indefinitely. Motion by P. Tollaksen, second by C. Montgomery to postpone agenda item "Consideration and discussion of performance appraisal process for Administrative Coordinator and possible potential changes to the Sauk County Code of Ordinances relative to Chapter 13 and Chapter 35." indefinitely. Motion Carried.
Personnel Director, Koehler informed the Committee the introduction and presentation by Mr. Jerry Brown, Senior Account Executive from M3 had been canceled for this meeting. Mr. Brown will be serving as Agent of Record for the County in regard to health insurance benefits, there is no cost to the County for this service. The Committee may reschedule Mr. Brown's attendance at a later date if desired.
MIS/LAND RECORDS: M. Koehler explained the MIS/Land Records budget was originally established and approved for two (2) summer interns. There is approximately $16,000 to fund up to three interns to work on land records projects and additional work. Motion by P. Tollaksen, second by S. Alexander to approve a third GIS summer intern for the MIS/Land Records. Motion carried.
PUBLIC HEALTH: Personnel Director, M. Koehler informed the Committee of a vacancy in a regular, part-time position of Home Health Aide as a result of retirement. The Public Health Director is requesting authorizationto refill the position. Motion by P. Tollaksen, second by C. Montgomery to approve refilling the position as a (.70 FTE) project position, with the understanding when revenue funding is no longer available the position will be eliminated. Motion carried.
AFSCME Local 252 - CONSIDERATION AND DISCUSSION OF SIDE LETTER FOR UNIFORM ALLOWANCE: Koehler presented the Committee with a side letter in regard to Uniform Allowance for represented employees of the Sheriff's Department. The agreement would allow employees to receive reimbursement for uniform purchases rather than receiving a flat dollar amount regardless of whether or not uniform purchases were made. It would eliminate the semiannual payments and no longer considered taxable income, instead J. Fry, Financial Analyst would receive the employees receipts and the employee would be reimbursed. Motion by C. Montgomery, second by P. Tollaksen to approve the side letter. Motion carried.
RECRUITMENT POLICY: Director Koehler provided the Committee with a draft recruitment policy to address procedures for the County's current and ongoing hiring procedures. Motion by C. Montgomery, second by P. Tollaksen to accept and approve the policy as presented. Motion carried.
DEPARTMENTAL UPDATE: M. Koehler distributed the activity report for the month including recruitment, terminations and benefits. Koehler also presented the revised FMLA policy as a result of changes to the Federal law. In addition, Koehler highlighted the following items and dates:
Motion by P. Tollaksen, second by C. Montgomery, to accept the Departmental Update as presented and to approve the bills in the amount of $839.38. Motion carried.
AFSCME LOCAL 252 GRIEVANCE (No. 2008-1) HEARING ARTICLE 14.06, AND AFSCME LOCAL 3148 GRIEVANCE No. 09-2008 REGARDING EMPLOYEE DISCIPLINARY ISSUE, AND PERFORMANCE APPRAISAL OF PERSONNEL DIRECTOR:
Motion C. Montgomery, second by P. Tollaksen to enter into closed session pursuant to Wis. Stats. 19.85(1) (f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific person except where par.(b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations; and pursuant to Wis Stats 19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. With those individuals present that are germane to the business being addressed. Roll Call vote was taken: Meister - Aye, Tollaksen - Aye, Alexander - Aye, Netzinger - Aye, Montgomery - Aye. Motion Carried.
Motion by S. Alexander, second by H. Netzinger to reconvene in open session. Motion carried.
Motion by P. Tollaksen, second by S. Alexander to deny the grievance of AFSCME Local 252, No. 2008-1. Motion carried.
Motion by P. Tollaksen, second by S. Alexander to reduce the grievance of AFSCME Local 3148, No. 09-2008, to a written warning. Motion carried.
Motion by T. Meister, second by S. Alexander to adjourn until 8:15 A.M. Friday, April 17, 2009, for the next regularly scheduled meeting. Motion carried.
Meeting adjourned.
Respectfully submitted,
Signed by: S. Alexander, Secretary