DATE: March 12, 2009
Members present: Steve Bach, Tommy Lee Bychinski, Joan Fordham, Marty Krueger, William F. Wenzel
Others present: Kerry Beghin, Jessica Fry, Elizabeth Geoghegan, Michael Hafemann, Lynn Horkan, Kathy Schauf
The meeting was called to order by Chairperson Bychinski at 8:00 AM. Certification of open meeting compliance was given. Motion by Bach, second by Fordham to adopt the agenda. Motion carried. It was noted that Supervisor Krueger was attending the Property & Resources Committee meeting and would arrive shortly. Motion by Fordham, second by Bach to adopt the minutes of the previous meetings February 12 and 18, 2009. Motion carried.
None
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Fry and Hafemann reviewed the distributed 2008 report and January 2009 report. April meeting will have final revenues and expenses for 2008. 2009 contract has been forwarded to the State for their signature.
Summary was included with the agenda. Motion by Bach, second by Fordham for approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors. Motion carried, with Krueger absent for this vote.
Beghin reviewed flood finances. Flood expenses have been few lately. Revenues still coming in, just over $500,000 received from FEMA to date. Fund balances and retained earnings will cover any local match and over spends until reimbursements are received. $450,000 expected from Federal Highway Administration, and FEMA has approved an additional $60,000 that has not yet been received.
The Capital Project fund balance is projected to be $300,556 after the 2009 budgeted amount for the Officers Range. Various options were discussed by the Committee. Committee agreed to make any changes or transfers as part of the 2010 budget.
2008 Donation report for the Parks Department "Take Me Fishing 2008" was included with the agenda. Motion by Bach, second by Wenzel to accept the donation report from the department. Motion carried.
Beghin reviewed the County financial reports as of the end January 2009 and preliminary December 2008. Several lines in the reports were discussed. Supervisor Krueger arrived during the report.
The strategic issue development form is meant to be a guide for brainstorming major upcoming issues. A graphic showing the integrated relationship between board and staff during budget development, with the best outcomes coming from constant interaction. Discussions on the budget calendar; it was agreed the Intergovernmental meeting will be 4/23/09 (location yet to be determined) and the mid term assessment 4/28/09. Discussed the public input venues and methods to be used with the 2010 budget. Schauf asked that the Finance Committee review the County Board Form 1 format for input at the April meeting.
Motion by Krueger, second by Fordham to postpone closed session to April 2009 meeting. Motion carried.
Geoghegan updated the Committee on recent Treasurer Department activity. Committee noted interest rates in the Local Governmental Investment Pool are below 1%. Motion by Bach, second by Wenzel to accept the Treasurer's report and approve payment of the invoices from the Treasurer's department in the amount of $174.68. Motion carried.
Beghin pointed out the highlights of the Accounting Department's recent activity. Motion by Fordham, second by Bach to receive the Accounting report and approve payment of the Accounting invoices in the amount of $205,405.69 and County invoices in the amount of $3,196,417.76. Motion carried.
The next regular Finance meeting is tentatively set for April 8, 2009 at 8:30 AM.Intergovernmental meeting is set for April 23, 2009.
Motion by Krueger, second by Wenzel to adjourn the meeting. Motion carried.
Respectfully submitted: Steven Bach, Finance Committee Secretary