DATE: December 23, 2008
Committee Members Present: Ashford, Gaalswyk, Lehman, Cassity, and Netzinger.
Others Present: Mark Steward, Mary White, Steve Pate, Pat Dederich, Brian Simmert and others.
In Chairman Cassity's and Vice Chair Lehman's absence, Secretary Ashford called the meeting to order and staff certified compliance with the open meeting law.
Motion by Netzinger, seconded by Gaalswyk to adopt the agenda. Motion carried, 3-0.
Motion by Gaalswyk, seconded by Netzinger to approve the minutes of the November 11, 2008 meeting. There was some discussion on paragraph 7 on the second page regarding payment of Phase II of the Comprehensive Planning initiative. Motion carried, 3-0.
Public Comment: None
Communications: None
Mr. Steve Pate, Mapping Department, gave his monthly departmental report. They will be re-interviewing in January for the GIS position. Previous and upcoming activities were reviewed. The Mapping Department had no vouchers for review.
Cassity and Lehman joined the Committee at this time.
Mr. Pat Dederich, County Surveyor, then appeared. He reported that the remonumentation contractor had requested more time. The Committee felt that quality was more important than finishing by the end of the year.
The Surveyor's vouchers were reviewed. He stated that the rods for monuments would be paid for out of the surveyor's budget. Payment of signs and posts was discussed. Motion by Ashford, seconded by Netzinger to pay for the signs and posts out of the land records modernization fund and the other vouchers out of the surveyor's budget. Motion carried, 5-0.
The Register of Deeds was not in attendance, but the Committee reviewed his vouchers and monthly report. Motion by Gaalswyk, seconded by Ashford to pay the Register of Deeds' vouchers in the amount of $3,133.81. Motion carried, 5-0.
Monthly reports in general were discussed. The Chair encouraged committee members to read the monthly reports to know what is going on in each department. The Committee would like the reports to be sent out with the agenda.
Mr. Mark Steward, Planning and Zoning Director, then appeared. The department's vouchers were reviewed. There were three lists. Motion by Ashford, seconded by Gaalswyk to approve the vouchers for November, December and January. Motion carried, 5-0.
Steward gave his monthly report. Previous activities as well as output measures and upcoming activities were discussed.
The next item for discussion was the final plat of Quietview Acres, located in the Town of Spring Green. Simmert appeared and gave a short background on the plat. Town has reviewed and approved it. Plat and covenants should both have been approved by the Committee. The covenants were recorded earlier. The covenants were discussed. Dale Pforr, the developer, and John Halverson, the surveyor, appeared. The plat is located in the Village of Spring Green's extraterritorial area. Motion by Lehman, seconded by Gaalswyk to approve the final plat of Quietview Acres. Motion carried, 5-0.
The farm consolidation request by John and Carol Anderson was discussed. The owner appeared. Area for a replacement septic system was reviewed. The conditional use permit standards were read by the Secretary and approved. Motion by Gaalswyk, seconded by Lehman to approve the farm consolidation request. Motion carried, 5-0.
The PUD, cluster development, request by Karen Reisinger was then reviewed. Simmert gave the background of the request. The driveway was discussed. The Town of Troy has approved it. Conditional use permit standards were read and answered affirmative. Motion by Gaalswyk, seconded by Ashford to approve the Reisinger PUD request. Motion carried, 5-0.
The next item for review was the PUD, cluster development, request by Eugene and Doris Alt. The Alts appeared. Simmert gave a brief background of the request. Conditional use permit standards were discussed. The access easement was discussed. The conditional use permit standards were read and answered affirmative. Motion by Gaalswyk, seconded by Lehman to approve the PUD request for the Alts. Motion carried, 5-0.
Discussion followed regarding the next meeting date. There was a conflict with the original date of January 13, 2009. The Committee agreed on January 14, 2009, 1:00 P.M, for the next meeting.
Motion by Ashford, seconded by Netzinger to adjourn. Motion carried, 5-0.
Respectfully submitted,
Judy Ashford, Secretary
notes by mary white.