Property & Insurance Committee Minutes

DATE: December 4th, 2008

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Shawn Posewitz

Others Present: Timothy Stieve, Carl Gruber, Pat Carignan, Elizabeth Geoghegan, Marty

Krueger, Kathy Schauf, Randy Stammen, Richard Meister, Tim Damos, Dave Cameron, Doug Blakeslee, Bill Orth

Meeting called to order by Hartje at 8:00 a.m. Certificate of Compliance with Open Meeting Law was met.

  1. Adopt Agenda: Motion by Montgomery, second by Dippel to approve agenda. Carried.
  2. Adopt draft minutes of September, 2008: Motion by Volz, second by Posewitz to approve minutes. Carried.
  3. Public Comment - no public comment
  4. Communications:
    Request by First Presbyterian Church to place Nativity scene on Courthouse Lawn. Motion by Montgomery, second by Volz to approve. Carried.
  5. Business Items:
    1. Treasurer's Report

      i) Chairman Hartje noted he checked the County property in Lavalle next to the David Kuschman property as agreed/discussed at the 10-06-08 meeting. There is a tree that needs to be taken down. Hartje noted he had price a price of $400 to do so from a local tree service. Motion by Volz, second by Posewitz that tree be taken down at a cost $400 after Tree service submits proper insurance coverage certificate. Carried.

      ii) Carignan presented resolution on accepting bids on Tax-Delinquent real Estate. Motion by Volz, second by Dippel to approve resolution.

    2. Discussed Training Center. Doug Blakeslee was present to provide input on what he had completed to date and noted the budget amount of $250,000 won't go far as his final estimate after cuts was $628,000. Special Committee previously formed to look into the construction of this facility will address these issues and report back at a future meeting.
    3. No update on Herman's Motor Clinic.
    4. Property Inventory & master plan. Kathy Schauf noted there was no update as the majority of the time was spent on the disposition of the existing Health Care Center.
    5. Kathy Schauf noted she is planning on putting out a request for information utilizing contacts that the Sauk County Development Corporation will provide as a first step in determining the amount of interest there would be, if any, in purchasing the existing facility.
    6. Tim Stieve noted that at the end of the year Lutheran Social Services will be closing the Shelter Care facility. Bill Orth noted that Human Services no longer will require this type of facility locally and will utilize similar facilities outside Sauk County. Tim will begin looking at disposal options for the facility.
    7. Tim Stieve noted he had received a request to extend the no smoking policy within 15 feet of the entrances to the Reedsburg Human Services facility. Bill Orth noted his support of this as well. Motion by Montgomery second by Dippel to extend this policy to the Reedsburg Human Services facility. Carried.
    8. Consideration of the resolution on the 25 X 25 grant. Motion by Volz, second by Posewitz to approve this resolution. Carried.
    9. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given. Motion by Montgomery, second by Posewitz to approve monthly report. Carried.
    2. Reviewed deductibles. Motion by Montgomery, second by Dippel to approve deductibles. Carried.
    3. Consideration and approval of resolution establishing Self Insured Workers Compensation financial policy. Motion by Montgomery, second by Dippel to approve. Carried.

      Departmental Updates - Buildings & Safety (Tim Stieve)

    1. Monthly Report was given, including report on the Landfill
    2. Review and Approve Vouchers - Motion by Montgomery, second by Posewitz to approve report and vouchers totaling $743,294.59. Carried. Next Meeting date: Regular meeting was set for January 12th, 2008 @ 8:00 a.m.

      9. Adjourn: Motion by Volz, second by Posewitz to adjourn. Carried.

      Respectfully submitted by: Timothy Stieve