DATE: Friday, December 05, 2008, @ 8:00 A.M.
- 8:00 a.m., call to order, and certify compliance with Open Meeting Law: Chair Krueger
- Members present:
Supervisor Marty Krueger, Chair; Supervisor Paul Endres, Vice-Chair; Supervisors Donald Stevens, Joan Fordham, and William F. Wenzel; and Patricia A. Van Oosten, Lead Deputy Sauk County Clerk, Secretary, (for Beverly J. Mielke, Sauk County Clerk, Secretary)
- Others present:
Steve Pate, MIS Coordinator; Alene Kleczek, Interim Corporation Counsel; Kathryn Schauf, Administrative Coordinator; Supervisor Haugen; Tim Damos, Baraboo News Republic; Sauk County Sheriff's Department Lt. Kevin Fults; Mark Steward, Sauk County Planning & Zoning Dirrector; Joe Van Berkel, Sauk County Conservationist; Natalie Bussan, Attorney for Township of Spring Green; Benny Stenner, Township of Spring Green Chair; Irv Snyder and Jerry Schmidt, Supervisors for the Township of Spring Green.
- Adopt Agenda: Moved (Wenzel/Stevens). Motion carried unanimously.
- Adopt Minutes of Previous Executive & Legislative Meetings of November 3, 2008 (regular), and November 12, 2008 (special meeting): Moved (Fordham/Endres). Motion carried unanimously.
- Public Comment: None.
- Communications:
Chair Krueger: e-mail from Supervisor Gaalswyk regarding Kinnamon Ridge bill.
- Resolution Honoring Patricia L. Carignan: Moved, (Fordham/Endres), to forward resolution to the full County Board for approval on December 16, 2008. Motion carried unanimously.
- Discussion of claim by Kinnamon Ridge Dairy, LLC: Joe Van Berkel, Sauk County Conservationist, regarding groundwater protection. Discussion regarding same. Moved (Fordham/Endres), to refer to Land Conservation Committee. Motion carried unanimously.
- Consideration of a resolution Authorizing the Purchase of the VisionAIR Evidence Tracking Module for the Sauk County Sheriff's Department: Steve Pate, MIS Coordinator; and Sauk County Sheriff's Department Lt. Kevin Fults with overview. Moved, (Wenzel/Stevens), to forward resolution to the full County Board for approval on December 16, 2008. Motion carried unanimously.
- Consideration of per diem and mileage request for Revolving Loan Fund Committee: Discussion regarding Revolving Loan Fund administrative dollars. Moved, (Fordham/Wenzel), to rescind resolution 141-07, and authorize retroactive per diem payments and mileage reimbursement for Revolving Loan Fund Committee members; and forward resolution to the full County Board for approval on December 16, 2008. Motion carried unanimously (Stevens abstained due to conflict of interest as a member of the Revolving Loan Fund Committee).
- Consideration of Supervisor Lehman to attend the ScenicByways Program (Hwy 33) in LaCrosse: Discussion noting that Supervisor Lehman is a member of the Sauk County Economic Development Committee, but that the Scenic Byways Program (Hwy 33) is not an agenda item that committee is currently addressing. Motion Endres/Fordham to not pay per diem and mileage to attend the Scenic Byways Program (Hwy 33) in La Crosse. Motion carried unanimously.
- Consideration of request from Town of Spring Green for possible action regarding creation of a Drainage District: Appearance by Benny Stenner, Town of Spring Green Chair; Natalie Bussan, Attorney for Town of Spring Green; and Irv Snyder and Jerry Schmidt, Supervisors for the Township of Spring Green, regarding creating a Drainage District and Board. Discussion regarding procedure for same. Moved (Stevens/Endres), to ask the courts to review decision and ask for clarification on Drainage District and Board that was created in the Township of Spring Green. Motion carried unanimously.
- Consideration and approval of Telephonic Meeting Policy: Acting Corporation Counsel Alene Kleczek regarding policy. Supervisor Wenzel recommended telephonic meetings policy be used with restraint. Moved (Fordham/Stevens) to approve Telephonic Meeting Policy. Motion carried unanimously.
- Progress Report on Interim Oversight Management Commission on Badger Reuse Plan (Acting Corporation Counsel Alene Kleczek and Supervisor William Wenzel): Proposed easement from the Federal government to the State of Wisconsin Department of Transportation, and to be administered by the Department of Natural Resources. Next meeting is on December 18, 2008.
- Consideration of Plain Tax Incremental District (TID) #2: Administrative Coordinator Kathryn Schauf reported the TID #2 is approved, adding 1.4 million dollars, and 61 acres of land.
- Consideration and discussion of performance appraisal process for Administrative Coordinator and department heads and potential changes to the Sauk County Code of Ordinances relative to Chapter 13 and Chapter 35: Discussion recommending performance appraisals for Administrative Coordinator and Corporation Counsel be under the jurisdiction of the Executive & Legislative Committee; and department head performance appraisals be under the jurisdiction of the Personnel Department. Discussion regarding performance process and recommendation that committees be informed in writing by the office of the Administrative Coordinator of hiring and dismissal of employees, (Executive & Legislative Committee has authority to hire and terminate the positions of Administrative Coordinator and Corporation Counsel), and that training be provided for citizen member appointments to committees. Moved (Endres/Stevens), to request the Chair Krueger work with Corporation Counsel to bring a plan for appraisal process relative to Sauk County Code of Ordinances Chapter 13, and forward same to the Executive & Legislative Committee. Motion carried unanimously.
Steve Pate, Management Information Systems (MIS) Monthly Report/Review and Approval of Vouchers and list of bills in the amount of $27,111.40 (handout): Moved (Fordham/Endres), to approve. Motion carried unanimously.
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Patricia A. Van Oosten, Lead Deputy County Clerk, for Beverly J. Mielke, County Clerk,
Monthly Report/Review, Approval of Vouchers and list of bills in the amount of $5,799.70 (handout): Request to change the date of the Sauk County Board of Supervisors February 17, 2009 meeting due to the Spring Primary Election. The Committee agreed to recommend changing the Sauk County Board of Supervisors February meeting to Wednesday, February 18, 2009. Moved (Wenzel/Endes), to approve. Motion carried unanimously.
Alene Kleczek, Acting Corporation Counsel, Monthly Report/Review and Approval of Vouchersin the amount of $2,812.15 (handout): Moved (Stevens/Fordham), to approve. Motion carried unanimously.
Kathryn Schauf, Administrative Coordinator, Monthly Report/Review and Approval of Vouchers in the amount of $40.15 (handout): Moved (Endres/Stevens), to approve. Motion carried unanimously.
Consideration of complaint resolution processes and communication to committees: Kathryn Schauf, Administrative Coordinator, reported that a document is being worked on.
Marty Krueger, County Board Chair, Monthly Report:
- RFP's for Bridge Study due January 4, 2009 (Economic Development)
- CDB Grant regarding Wisconsin Dells & working as partners
- DNR opening of the State 400 Trail
- Lake Redstone Management District
- WIRED - will update @ January Executive & Legislative meeting
- Southern District Regional Legislative Meeting held December 1, 2008 (handout)
- Updates:
1. Virchow Kraus (VK) Central Services Organizational Analysis: Kathryn Schauf reported a final report is forthcoming.
2. County Comprehensive Planning - Results of the Planning Workshop: Mark Steward, Planning and Zoning Director with survey results (handout).
3. Community Development Block Grant (CDBG) update by Supervisor Don Stevens: Next meeting to be held December 8, 2008; Kathryn Schauf, Administrative Coordinator reported $148,000.00 remains in CDBG account; 18 applications received total amount requested of $317,705.00.
- Adjourn: Moved, (Endres/Fordham), to adjourn to Tuesday, January 06, 2009 @ 8:00 a.m. Motion carried unanimously. Meeting adjourned @ 11:57 a.m.
Respectfully:
Patricia A. Van Oosten