Property & Insurance Committee

DATE: April 10, 2006

Members Present: Virgil Hartje, Al Dippel, Larry Volz, Marty Krueger, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Pat Carignan

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Volz, second by Dippel to approve agenda. Carried.
3. Adopt Minutes: Motion by Dippel, second by Volz to approve last month's minutes.
   Carried.
4. Public Comment - no public comments
5. Communications
   1. Request from Baraboo Area Senior Organization to sell pizza and pop on Courthouse property during Concerts on the Square, Thursdays, June 15 - August 31, 2006. Motion by Zowin, second by Dippel to approve this request.
      Carried.
   2. Letter of offer from Screnock & Screnock, Ltd. to purchase 6 short bookshelves from the Law Library for $100.00, plus purchase the balance of tall bookshelves for $250.00. Motion by Volz, second by Zowin to approve this purchase request.
      Carried.
6. Business Items
   1. Treasurer's Report - Carignan stated there is piece of property to sell, Lot 33, Block 17, in Dellwood. Motion by Volz, second by Zowin to try and sell this for $500.00. Carried.
   2. Stieve referred to an invoice from Verizon for an annual County listing in the white pages, for $3,044.70. Committee discussed this and it was decided to discontinue this listing. Motion by Krueger, second by Zowin to discontinue this phone listing.
      Carried.
   3. A copy of the Courthouse Lawn / Park and West Square Lot Use Policy was given to the Committee to obtain current signatures.
   4. Discussion on the disposal of the books from the Law Library. Tim advised committee that it would cost between $3000 - $4,000 to use the shred-it service. Committee advised Tim to find an alternate way of disposal at less cost. Tim to determine.
   5. Resolution presented to Committee re: Authorization to Contract with AT&T Global for the Purchase and Installation of 9-1-1 Phone System Equipment. Motion by Krueger, second by Dippel to approve this resolution.
      Carried.
   6. Discussed possible resolution regarding authorization of contract with Nextel to place antenna on West Square roof. Final input is still needed from Corporation Counsel. Committee suggested a meeting prior to County Board to approve. Possible revenue of $2100 per month.
   7. Doug Blakeslee was on hand to provide an update on both the 3rd floor remodel and the VARC expansion. One issue was some cracking in the block on the 3rd floor remodel. Committee took a tour of the remodel area, decided the cracking was not an issue. Doug Blakeslee noted that he is still waiting for a contract for the VARC expansion from Corporation Counsel.
7. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report - Gruber provided his monthly report.
   2. Review and approval of deductibles - no deductibles for the month of March.
   Departmental Updates - Tim Stieve, Buildings & Safety
   1. Monthly Report - Stieve provided his monthly report.
   2. Kerry still has not received the information from the Housing Authority so there is no printout for this month.
   3. Review and Approval of Vouchers - Motion by Krueger, second by Zowin to approve the monthly vouchers totaling $113,487.94.
      Carried.
8. Next meeting: Monday, May 8th, 2006
9. Meeting adjourned at 10:15 a.m. Motion by Dippel, second by Zowin to adjourn.
   Carried.

Respectfully submitted by: Tim Stieve