Management Information Systems Committee

DATE: December 13, 2006

The MIS Committee meeting was called to order at 5:00 p.m., Wednesday, December 13, 2006 by Chairperson Stoeckmann.

Members present: Huffaker, Gaalswyk, Sinklair, and Stoeckmann

Others Present: S. Pate

Motion to adopt agenda by Gaalswyk, seconded by Sinklair. Agreed on by committee.
Motion carried.

Motion to adopt minutes from previous monthly meeting by Sinklair, seconded by Gaalswyk. Agreed on by committee.
Motion carried.

Communications

None

Replacement of CMHC Server

Pate gave each committee member a packet of info. explaining the quotes and server. The server is 7 years old. This was originally budgeted for $58,000.00. The handout has 2 quotes. Pate explained cost of each vendor. Discussion followed. Motion to approve resolution by Gaalswyk, seconded by Sinklair. Agreed on by committee.

Purchase of software/hardware for Imaging of Financial Records

Pate handed out info. regarding MUNIS Imaging System. He explained how this enhances the MUNIS system. Beghin believes that this can be accommodated by utilizing unused funds from 2006 to purchase by end of year to save $3750.00. Resolution outlines how this can be done. Discussion followed. Motion to approve resolution by Sinklair, seconded by Huffaker. Agreed on by committee.

Purchase of Replacement Network Switches

Pate explained the necessity of replacing the switches. He distributed handouts with descriptions and quotes to committee members. Pate recommended highest quote. Gaalswyk questioned this. Pate explained that AT&T consultant will do configurations for free because of past business with County. Money is budgeted for 2005 carryforward. Discussion followed. Motion to approve by Gaalswyk, seconded by Sinklair. Agreed on by committee.

Dissolution of Communications Infrastructure Committee

Pate reported his findings after attending E&L where there was discussion regarding the division of responsibilities between 2 depts. - EMBS and MIS. Currently the resources to support the system are spread out between these two depts. which creates redundancy - this is a good backup plan. Discussion followed.

MIS Dept. Update

• KRONOS Project: Met with Staff at HCC to work on reporting issues; Waiting on Interface
  • CMHC Server Purchase
  • Feedback Form and Database
  • E911 Preparations
  • Sheriff's Dept Tracx Project
  • AS/400 Disk upgrade

Upcoming Activities

• KRONOS test payroll
• Evaluate Meetings and Agendas System Usage
• Disaster Recovery Documentation
• Training Room Setup
• Review feedback for web site redesign

Motion to approve vouchers by Gaalswyk, seconded by Sinklair. Agreed on by committee. Motion carried. Next meeting scheduled for January 10, at 4 p.m.
Motion to adjourn by Sinklair, seconded by Gaalswyk.

Respectfully Suvbmitted: Marcy Huffaker, Secretary Date