DATE: Tuesday, December 12, 2006
PLACE:
Room 213
West Square Building
Baraboo
Members present: Marty Krueger, Joan Fordham, Tommy Lee Bychinski, Bill Wenzel
Others present: Kerry Beghin, Kathy Schauf, Sheriff Randy Stammen, Captain Michael Hafemann, Toni McCutchin, Tiffani Gruber, Pat Carignan, Steve Pate, Media
Chairman Bychinski called the meeting to order at 8:30 a.m. Certification
of the open meeting requirement was met. Motion by Fordham, second by Wenzel
to adopt the agenda. Motion carried. Motion by Wenzel, second by Fordham
to approve the minutes from previous meetings with additions.
Motion carried.
None.
Plain Library letter thanking the County for 100% funding. Letter from Supervisor Kriegl indicated opposition to Virchow Krause as auditor.
Hafemann, Gruber, McCutchin, and Stammen presented information on requirements for inmate classification and explained request for software purchase. Software will interface with VisionAire. Motion by Krueger, second by Fordham to approve carryforward of $13,500 for the purchase of classification software, and that the purchase be undertaken as soon as possible to take advantage of savings. Motion carried.
This is a bookkeeping matter to accept and disburse funds. Motion by Krueger, second by Wenzel to approve the resolution Approving the Acceptance of and Disbursement of Homeland Security/Mutual Aid Interoperability Grant Funds. Motion carried.
The Committee felt that even though the Schallers did not specify how they wanted the funds spent, the gift should be dignified with something special for the current or future facility. Motion by Krueger, second by Fordham to approve acceptance of the donation. Motion carried.
Beghin updated the committee on behalf of Jim Daniels. Court appointed counsel costs have increased significantly, likely making this department exceed its budget in 2006. This is the second update given regarding this matter.
Request for Proposal was issued and a team met to evaluate and make recommendations on the responses. Four responses were received and reviewed in detail. Supervisor Kriegl's letter in opposition to Virchow Krause was read for the record. Motion by Fordham, second by Wenzel to Authorize a Contractual Agreement with Virchow, Krause & Co. LLP for Professional Auditing Services for the Fiscal Years Ending December 31, 2006, 2007 and 2008. Motion carried.
Reports were distributed for discussion purposes - Home Care, Highway, Human Services.
Beghin updated the Committee on ongoing financial operations,
with no exceptions noted. The vast majority of billings
and collections continue to be made on a timely basis. Hiring of a Business
Manager will be proceeding.
The Governmental Accounting Standards Board has mandated that governmental entities address the various investment and deposit risks that exist. These policy revisions define how these risks are being addressed. There are only minor changes to existing practices. Motion by Krueger, second by Fordham to approve a resolution updating Financial Policy 10-95, Investments. Motion carried.
Carignan updated the Committee on departmental activities.
Motion by Wenzel, second by Fordham, to approve payment
of the Treasurer's invoices in the amount of $10,076.93.
Members present: Marty Krueger, Joan Fordham, Tommy Lee Bychinski, Bill
Wenzel
Others present: Kerry Beghin, Kathy Schauf, Sheriff Randy Stammen, Captain Michael
Hafemann, Toni McCutchin, Tiffani Gruber, Pat Carignan, Steve Pate, Media
Chairman Bychinski called the meeting to order at 8:30 a.m. Certification of the open meeting requirement was met. Motion by Fordham, second by Wenzel to adopt the agenda. Motion carried. Motion by Wenzel, second by Fordham to approve the minutes from previous meetings with additions. Motion carried.
Public Comment None.
Communications Plain Library letter thanking the County for 100% funding. Letter from Supervisor Kriegl indicated opposition to Virchow Krause as auditor.
Business Items
Hafemann, Gruber, McCutchin, and Stammen presented information on requirements for inmate classification and explained request for software purchase. Software will interface with VisionAire. Motion by Krueger, second by Fordham to approve carryforward of $13,500 for the purchase of classification software, and that the purchase be undertaken as soon as possible to take advantage of savings. Motion carried.
This is a bookkeeping matter to accept and disburse funds. Motion by Krueger, second by Wenzel to approve the resolution Approving the Acceptance of and Disbursement of Homeland Security/Mutual Aid Interoperability Grant Funds. Motion carried.
The Committee felt that even though the Schallers did not specify how they wanted the funds spent, the gift should be dignified with something special for the current or future facility. Motion by Krueger, second by Fordham to approve acceptance of the donation. Motion carried.
Beghin updated the committee on behalf of Jim Daniels. Court appointed counsel costs have increased significantly, likely making this department exceed its budget in 2006. This is the second update given regarding this matter.
Consider resolution Authorizing a Contractual Agreement with Virchow, Krause & Co. LLP for Professional Auditing Services for the Fiscal Years Ending December 31, 2006, 2007 and 2008. Request for Proposal was issued and a team met to evaluate and make recommendations on the responses. Four responses were received and reviewed in detail. Supervisor Kriegl's letter in opposition to Virchow Krause was read for the record. Motion by Fordham, second by Wenzel to Authorize a Contractual Agreement with Virchow, Krause & Co. LLP for Professional Auditing Services for the Fiscal Years Ending December 31, 2006, 2007 and 2008. Motion carried.
Reports were distributed for discussion purposes - Home Care, Highway, Human Services.
Beghin updated the Committee on ongoing financial operations, with no
exceptions noted. The vast majority of billings and collections continue
to be made on a timely basis. Hiring of a Business Manager will be proceeding.
The Governmental Accounting Standards Board has mandated that governmental entities address the various investment and deposit risks that exist. These policy revisions define how these risks are being addressed. There are only minor changes to existing practices. Motion by Krueger, second by Fordham to approve a resolution updating Financial Policy 10-95, Investments. Motion carried.
Carignan updated the Committee on departmental activities. Motion by Wenzel, second by Fordham, to approve payment of the Treasurer's invoices in the amount of $10,076.93. Motion carried.
Beghin updated the Committee on departmental activities. Projects have
included investigating the State's unclaimed property web site and retrieving
County funds, taxability of vehicles, statutory language regarding the
Board of Trustees fiscal requirements, and surveying the Sauk County budget
process for suggestions for improvements. Motion by Wenzel, second by Fordham
to approve payment of Accounting invoices in the amount of $1,077.11 and
county invoices in the amount of $3,450,715.08.
Motion carried.
Imaging of financial records will save effort long-term, provide electronic
backup of documentation which saves storage space, and better uses the
County's technology investment. This project has been planned and worked
on for three years. After discussion, it was the consensus of the Committee
that although this was not necessarily a routine issue, it was not a change
in policy so should not be considered significant for County Board presentation
purposes. Motion by Fordham, second by Wenzel to approve a resolution Authorizing
Purchase of Software and Hardware for Imaging of Financial Records.
Motion
carried.
Motion by Wenzel, second by Fordham to adjourn. Motion carried. The next meeting will be just prior to the County Board session on December 19 to approve payments, and the next regular Finance Committee meeting will be January 9, 2007.
Respectfully Submitted: William F. Wenzel, Secretary