DATE: February 17, 2005
TIME: 1:00 P.M.
Baraboo/Sauk County UW Campus, Meeting Room off the Lange Center Executive Dining Room, 1006 Connie Rd., Baraboo, WI
Members Present: Wedekind, Mielke, Haugen, Lombard, Liston, Griffith, Geimer, Will, Brophy, and Janke.
Absent: Giese and Davis.
Others Present: T. Liebman, Sauk County Corporation Counsel
Chairperson Wedekind called the meeting to order at 1:00 P.M. and compliance with the Open Meeting Law was verified.
Chairperson Wedekind announced items 9, 10 & 11 (Possible Closed Session, Reconvene in Open Session, and Possible Action on a Resolution or Other Response Regarding the University of Wisconsin Center Baraboo/Sauk County Cooperative) were being removed from today's agenda as this is a matter for the State University System to address. Motion by Haugen, seconded by Lombard to approve the agenda for today's meeting, as amended. Motion carried.
Motion by Geimer, seconded by Will to approve the minutes of the January 20, 2005 meeting, as mailed. Motion carried.
Financial Report:
In the absence of the City Clerk, no financial report was given.
Maintenance Report and Approval of Bills:
R. Griffith presented the monthly maintenance report and list of bills. It was noted the installation of an additional parking lot light pole is complete and has alleviated the problem in what was a dimly lit area. Motion by Lombard, seconded by Geimer to approve the monthly bills, as presented, in the amount of $10,121.94. Motion carried.
Dean's Report:
Dean Brophy reported on the following items:
* UW President Riley has recommended to the Board of Regents a merger take place
between UW colleges and UW Extension; current staffing levels will most likely
remain and the UW feels secure in the Governor's budget proposal.
* Recent meetings have taken place with the Mayor of the City of Baraboo and Sauk County Board Chairperson to broach the subject of a residents' hall (Living and
Learning Center) on Campus.
* A presentation on the Living and Learning Center is planned for the March
Campus Commission meeting, with like presentations subsequently being made
before both the City Council and County Board to seek support and commitment
prior to any serious fund raising taking place.
Further discussion on the construction of a residents' hall followed with the Corporation Counsel. Attorney Liebman felt there were no legal impediments to a building of this type being built by private owners on property which is jointly owned by the city and county; however, noted the issue is not mentioned in either the by-laws or contract with the University and may need to be addressed if the project is approved. He asked Dean Brophy to forward any examples of such a situation to him for review and information.
* Presentation of a master planning document is scheduled to take place at the April meeting of the Campus Commission.
* Dean Brophy again discussed the division of responsibilities on Campus with Commission members noting he is ultimately the one responsible for the operation of the Campus. He advised Commission members he no longer plans on having the Assistant Dean for Administrative Services (the position currently occupied by C. Davis) attend Campus Commission meetings.
* An attempt will be made in the future to adhere to financial policies of the city and
County when obtaining estimates, bids, and proposals; it was the wish of the
Commission for the Campus to continue obtaining the actual requests and associated
paperwork.
Discussion of By-laws:
As a point of information, Attorney Liebman affirmed that he is the acting legal counsel for the Campus Commission and went on to briefly review the details contained in the Commission by-laws and contract agreement with the University. Although he felt the original agreement was very vague and many things are left to interpretation, it was his view the Campus Commission acts as "landlord" over the property which is jointly owned by the city and county. Commissioner Lombard questioned the need to review and possibly update the by-laws. Attorney Liebman will distribute copies of the current by-laws for Commission members to review and submit any recommended change/s.
Discussion Items:
A brief discussion on the composition and appointment of members to the Campus Commission followed. Dean Brophy stated his only concern was that whomever is appointed to the Commission have the best interest of the Campus at heart.
Motion by Mielke, seconded by Lombard to adjourn and set the next, regular meeting date for Thursday, March 17, 2005 at 9:00 A.M. Motion carried and the meeting adjourned at 1:35 P.M.
Respectfully submitted:
Beverly J. Mielke, Secretary