DATE: Tuesday, June 7, 2005
TIME: 8:30am
PLACE: Room 213
West Square Building
505 Broadway
Baraboo, WI
Members Present: W. Wenzel, P. Endres, C. Montgomery, H. Sprecher, and V. Hartje.
Others Present: G. Wiegand, B. Mielke, T. Liebman, T. Tycznski, C. Ederer-Sklar, J. Gaalswyk, and S. Alexander.
The meeting was called to order by Vice-Chairperson Sprecher at 8:30 A.M. and compliance with the Open Meeting Law was verified.
Motion by Montgomery, seconded by Hartje to approve the agenda, as amended, for today's meeting, but change the order of items to allow the discussion of performance appraisal of Administrative Coordinator to be presented early on, due to a conflict in Supervisor Montgomery's schedule. Motion carried.
Motion by Montgomery, seconded by Hartje to approve the minutes of the
May 3, 2005 meeting, as mailed
Motion carried.
Supervisor Gaalswyk expressed the following concerns to Committee members:
T. Liebman, Corporation Counsel, discouraged placing unapproved minutes on the WEB site and Supervisor Hartje noted the issue of a toll free County telephone number had been discussed by the Property and Insurance Committee with no approval action being taken.
None.
Motion by Montgomery, seconded by Endres to appoint Chairperson Wenzel to serve as a representative to the Capital Improvements team. Motion carried.
G. Wiegand, Administrative Coordinator, distributed draft copies of the resolution and discussed same with Committee members. Motion by Hartje, seconded by Endres to forward this resolution to the County Board for consideration. Motion carried.
Motion by Endres, seconded by Montgomery to approve per diem, mileage, registration and lodging expense for any County Board members interested in attending this summit. Motion carried.
Supervisor Montgomery stated his support for instigating a change in the Rules of the Board to allow payment for more than one committee meeting per day. Discussion followed with the Corporation Counsel stating it was his opinion that this proposal was not legal. Other options to increase Supervisor reimbursement were discussed followed with a motion by Endres, seconded by Montgomery to conduct a survey of Board members regarding reimbursement. Motion carried.
Chairperson Wenzel arrived at 9:00 A.M. and continued to conduct the meeting.
Motion by Montgomery, seconded by Hartje to go into closed session pursuant to Wisconsin Statutes 19.85(1)(c) considering...performance evaluation of any public employee over which the (governmental) body has jurisdiction (discussion of performance appraisal of Administrative Coordinator) and allow the following individuals to remain: G. Wiegand, B. Mielke, T. Liebman, and County Board Supervisors. Roll call was taken on the motion with the following results: AYE: (5) Wenzel, Montgomery, Endres, Hartje, and Sprecher. NAYE: (0). Motion carried and the Committee went into closed session at 9:05 A.M.
At 10:05 A.M. the Committee returned to open session and noted at the regular August E&L meeting another discussion of performance appraisal of the Administrative Coordinator will be scheduled.
A letter read at the May 17, 2005 meeting of the County Board was distributed to Committee members and discussion followed regarding the need for Board members to conduct themselves in a dignified and civil manner, as well as respectful treatment of employees and guests. Motion by Hartje, seconded by Sprecher that a letter be sent to Supervisor Lehman from the County Board Chair regarding his recent comments. Motion carried. Discussion took place on the job duties and travel arrangements of the Deputy Sauk County Coroner with consensus being the Coroner will be asked to appear at the next meeting of the County Board to elaborate on this position.
On the same topic, Supervisor Endres reported adoption of a recent motion by the Health Care Center Committee expressing concern over comments recently directed at them by Supervisor Kriegl. Discussion followed on the large amount of staff time being spent and the manner in which information is being sought by this one, particular Supervisor. Supervisor Gaalswyk recollected times at which Mr. Kriegl praised the work of County employees and felt he respected them. Review of the matter continued and a motion was then made by Hartje, seconded by Endres that Mr. Wiegand draft a letter to Supervisor Kriegl notifying him that all future requests for information should be directed to the Administrative Coordinator, who will then contact the department involved in an attempt to obtain the desired data/information. Motion carried.
T. Tyczynski, Veterans' Service Officer, presented his monthly report and list of bills to the Committee for consideration. Motion by Endres, seconded by Hartje to approve the monthly report (including 2006 Budget, Form 1) and list of bills in the amount of $2,005.61. Motion carried.
B. Mielke, County Clerk, distributed her monthly report and copies of a draft resolution for review entitled, "Supporting Memoranda of Understanding Between the County of Sauk and any Municipalities Requesting a Resource Sharing Relationship for use of the Statewide Voter Registration System". Mielke elaborated on the SVRS system, factors used in determining the amount to charge per data entry, and reported attending a recent meeting with the Administrative Coordinator sponsored by WCA dealing with the impacts of SVRS on Wisconsin counties. Concern was expressed with the contract language drafted by the State Elections Board which prompted a motion by Endres, seconded by Sprecher to amend #5 in Addendum B, "Memo of Understanding", to include the following: "Either party to the agreement has notified the State Elections Board 90 days prior to the agreement being terminated. Both parties reserve the right to unilaterally withdraw from this agreement with 90 days prior notice". Motion carried and the amended resolution was approved to be forwarded to the County Board for consideration.
Motion by Endres, seconded by Hartje to approve the monthly report (including 2006 Budget, Form 1) of the County Clerk, list of bills in the amount of $27,182.19, and requests for previously attended WCA seminar on SVRS in Wausau on June 6, 2005 and upcoming SVRS district meeting in Dodgeville on June 23, 2005 to be attended by the County and Deputy Clerk. Motion carried.
Corene Ederer-Sklar, Emergency Management Director, presented the monthly report and list of bills for her department. Motion by Hartje, seconded by Sprecher to approve the report (2006 Budget, Form 1, was not submitted at this meeting) and list of bills in the amount of $811.80. Motion carried.
Todd Liebman, Corporation Counsel, presented his monthly report and list of bills. Liebman informed the Committee it may become necessary for him to travel to Minneapolis to review the record on the Ho-Chunk Trust Land, Parcel 7, issue. He also noted the Interior Board of Indian Appeals encourages the voluntary resolution of disputes brought before it; the consensus of Committee members was to ask for this. Motion by Hartje, seconded by Endres to approve the report (including 2006 Budget, Form 1), and list of bills in the amount of $2,401.99. Motion carried.
G. Wiegand, Administrative Coordinator, presented his monthly report, noting there were no bills to be presented for approval. Wiegand reported on various issues relating to County departments as well as storm damage which recently occurred to one of the rental houses located at the Health Care Center. Motion by Sprecher, seconded by Endres to approve the report, including 2006 Budget, Form 1, as presented. Motion carried.
Motion by Endres, seconded by Hartje to adjourn and set the next, regular E&L meeting date for Tuesday, July 5, 2005 at 8:30 A.M. Motion carried and the meeting adjourned at 12:15 A.M.
Respectfully submitted: Beverly J. Mielke, Sauk County Clerk