DATE: September 14 , 2004
PRESENT: Ashford, Sprecher, Gaalswyk, Lehman, and Wiese.
OTHERS PRESENT: Lance Gurney, Mary White, Brent Bailey, Marv Giebel, Larry Volz.
Chairman Wiese called the meeting to order at approximately 9:05A.M. and staff certified the meeting had been properly posted.
Motion by Gaalswyk, seconded by Sprecher to adopt the agenda. Motion carried.
Motion by Sprecher, seconded by Gaalswyk to approve the minutes of the August 24, 2004 Committee meeting as presented. Motion carried.
Communications: Mr. Gurney distributed a letter he had received from the Town of Westfield regarding their opposition to the Sauk County Preservation Program.
General discussion followed regarding tax credits, setbacks, land conservation projects and BOA ethics.
Ms. Ashford informed the Committee that Mr. Roger Shanks, a previous Committee member, was in very poor health and another previous Committee member, Mr. Norvin Penshorn, had passed away.
Business items - none.
Mr. Brent Bailey, Register of Deeds, then appeared. He reported that it was business as usual in his department. He stated that there was a problem with Soaring as it was allowing individuals to access military records.
Mr. Bailey then reviewed his voucher list. Mr. Bailey had one voucher in the amount of $23.00 for office supplies. Motion by Lehman, seconded by Sprecher to approve payment of this voucher. Motion carried.
There were no representatives from the Mapping or Surveyor's department as they were attending another meeting at this time.
Mr. Gurney requested that items 9c and 9d be taken next as Mr. Volz and Mr. Giebel from the Town of Delton were in attendance.
Discussion followed regarding a resolution approving an amendment to the Town of Delton Zoning Ordinance relating to reducing the required setback for farm buildings, ornamental structures, communication towers and other structures not used for human habitation contained within Section 2.17 of the Town of Delton Zoning Ordinance. This amendment reduces the setback distance from 2 ½ times to 1 times the structure's height. A 10 foot high structure would need to be 10 feet from the lot line. Setbacks for tower distances could be reduced to the height of the tower with adjoining property owners approval. This was important as the County's Tower Siting does not apply in the Town of Delton. Mr. Volz stated that the Town of Delton had a public hearing regarding this amendment. Motion by Sprecher, seconded by Gaalswyk to approve this resolution. Motion carried.
The next item for discussion was a resolution approving a rezone request in the Town of Delton on lands identified as Lot 1 CSM 1643, located in the SW1/4 of the NW1/4, Section 3, T12N, R6E, Town of Delton, Sauk County from an Agricultural Zoning District to a Commercial Zoning District, under the Town of Delton's zoning authority. Because the use has changed an existing access has to be approved by the Department of Transportation. Mr. Gurney requested a copy of the Department of Transportation approval. Mr. Lehman asked if the Committee approval should be postponed until DOT approval is received. It was suggested that the Committee could approve it with the condition of DOT approval. Mr. Gurney stated that conditional approvals are not supported by the courts. Motion by Lehman, seconded by Ashford to postpone a decision until DOT approval is received. The Committee will meet immediately prior to the next County Board session so the County Board can act on it instead of waiting for another month. Motion carried.
Mr. Gurney then gave his monthly report. He reported that the ordinance for clustering had been drafted and the Corporation Counsel was reviewing it and a draft copy would be sent to the Committee prior to their next meeting. Mr. Gurney stated that this had not been submitted to the State yet and they need it at least 6 weeks in advance.
Towers were then discussed. The riverway and scenic beauty as it relates to towers was also reviewed.
The next item for discussion was the budget. The Committee did not review the budgets at the last meeting due to time constraints.
Changes in the original information that was supplied to the Committee were discussed. An increase in non-metallic mining fees was discussed. Mr. Gurney stated that the levy would have actually gone down if a new vehicle hadn't been added to the budget. Mr. Gurney also stated that it was costing more to print the comprehensive plans than originally estimated. The fee schedule was reviewed. Mr. Gurney explained that there should be a flat fee because department work does not go up with the increase of construction costs. He was trying to put together fees that reflected the amount of work done for each permit. Motion by Gaalswyk, seconded by Ashford to approve the fee schedule effective January of 2005. Motion carried.
Motion by Ashford, seconded by Sprecher to approve the Planning and Zoning Department budget in the amount of $1,169,301.00 with a levy of $212,169.00. Motion carried.
The Board of Adjustment budget was then reviewed. Mr. Gurney said that there was an increase of about $3,000.00 over last year. Motion by Ashford, seconded by Lehman to approve the BOA budget in the amount of $69,023.00, with a levy of $53,273.00. Motion carried.
The Baraboo Range, a non-levy fund, was then discussed. Continued monitoring was a concern. Mr. Gurney stated that 40 easements should not be a problem to monitor. This program is funded through a Department of Transportation grant. Motion by Ashford, seconded by Gaalswyk to approve the budget in the amount of $1,082,452.00. Motion carried.
The Committee then discussed staff attendance at the Fall Wisconsin County Code Administrator's Conference. Mr. Gurney stated that he had decided against attending the Fall conference of the Wisconsin Chapter of the American Planning Association on September 9, 10, 2004 in Lacrosse. Mr. Gurney and one staff member would like to attend the Green Bay conference. Motion by Lehman, seconded by Gaalswyk to approve the attendance of two staff members to this conference. Motion carried. There were no Committee members interested in attending.
The Committee briefly discussed types of cases being presented to the Board of Adjustment.
Mr. Giebel reappeared to clarify a driveway issue regarding the rezoning request discussed earlier. Mr. Gurney explained that even though there was an existing driveway on the property, because the use is being changed a DOT approval is required.
Motion by Ashford, seconded by Gaalswyk to adjourn. Motion carried.
Respectfully submitted,
Judy Ashford