DATE: July 13, 2004
Committee Members Present: Ashford, Sprecher, Gaalswyk, Lehman, and Wiese.
Others Present: Lance Gurney, Dave Tremble, Lowell Haugen, Mary White, Ted Brenson, Brent Bailey, Matt Filus, Marv Giebel and others.
Chairman Wiese called the meeting to order at 9:00 a.m. and staff certified the meeting had been properly posted.
Motion by Sprecher, seconded by Lehman to adopt the agenda with the deletion of 9.d requested by Ashford, the deletion of 7.c. requested by Brenson and moving the discussion on 9.b. to earlier in the meeting as requested by Gurney.
Motion carried.
Motion by Ashford, seconded by Gaalswyk to approve the minutes of the June 22, 2004 Committee meeting as presented.
Motion carried.
Communications: None
Business items: The Committee signed a rezoning ordinance for Hovland which was approved at the June 22, 2004 public hearing.
The next item for discussion was the review of the 2nd Addition to the Valton Cemetery. Mr. Gurney stated that the plat meets all state codes and that Planning and Zoning had no objections. Motion by Gaalswyk, seconded by Lehman to approve the 2nd Addition to the Valton Cemetery.
Motion carried.
Mr. Brent Bailey, Register of Deeds, then appeared. He informed the Committee that his department was getting new computers and would be able to view all of the software programs involved in department duties. He stated that the number of documents being recorded was relatively good. He then distributed Form #1 of the budget process for Committee review. He stated that his mission and goals statement was very similar to what he submitted last year. Mr. Sprecher questioned the benefit of doing this year after year. Motion by Ashford, seconded by Lehman to approve Form 1 as submitted by the Register of Deeds.
Motion carried.
The Committe then reviewed the voucher list for the Register of Deeds' Office. Motion by Gaalswyk, seconded by Ashford to approve vouchers in the amount of $414.31.
Motion carried.
Mr. Ted Brenson, County Cartographer, appeared next. Mr. Brenson told the Committee that he had filed a revised JDQ for one of the positions in his office. Mr. Brenson stated that the two positions should be getting the same pay. He will be meeting with the Personnel and Finance Committees before the next County Board session to discuss this matter. Mr. Gaalswyk stated he would attend that meeting also. Discussion followed on the process for changing job classifications.
The Committee then reviewed the mission and goals statement for the Mapping Department. Motion by Ashford, seconded by Gaalswyk to approve the Mapping Department's mission and vision statement.
Motion carried.
There were no vouchers from the Mapping Department for approval.
Mr. Matt Filus, County Surveyor, appeared next. He informed the Committee that his department was scanning survey documents and by the end of the summer the majority would be ready for linking to the Mapping Department. The Committee then reviewed the County Surveyor's mission and goals statement. Mr. Filus stated that they were similar to what was submitted last year. Motion by Sprecher, seconded by Ashford to approve the mission and goals statement.
Motion carried.
There were no vouchers from the County Surveyor.
Mr. Brenson then briefly updated the Committee on the Southwest Wisconsin Digital Orthophotography County Consortium. He stated that there were 10 counties involved and he believed that the County would be saving money by entering into this type of arrangement.
Mr. Lance Gurney, Planning and Zoning Director, gave his monthly report. He reported on the Winnebago Heights subdivision and that everything that was needed had finally been received and would be going to public hearing later this month.
The next subject for discussion was the erosion problems at Christmas Mountain. The erosion was actually undercutting a town road. Mr. Gurney stated that citations had been issued and fines were paid. They had been notified to get the site stabilized or the Department would stop all construction.
Discussion followed regarding the Supreme Court reviewing several cases on variances.
Mr. Gurney advised the Committee that there would be a Badger meeting next week. He stated it was very frustrating not to move forward with the project. MSA got a contract to do a study on the sewage treatment plan. On July 20 the plan would be presented to the public.
The Committee then discussed township comprehensive planning. The Town of Reedsburg held a public hearing last night. They were advised to wait another month so the Committee could review comments from the open house.
The Town of Honey Creek was meeting on their plan tonight. This plan would be going to the County Board in September.
The Village of Lavalle has completed a first draft for comments. After a 30 day review period, this plan would be adopted this fall. The Town of Troy was holding a meeting on July 26th. The Towns of Westfield and Freedom would be readyto begin this month or the beginning of next month.
Mr. Gurney then discussed the next grant cycle in 2005.
The Towns of Delton and Ironton would like to start before September of 2006.
Mr. Gurney stated that the demographics could be done through a contract with the Center for Land Use Education in Stevens Point. The center could do 4 towns for $1,000. The Committee had no objections to this arrangement.
Mr. Gurney informed the Committee that he was continuing to work with emergency services on new towers.
The Department recently received new floodplain information from the Department of Natural Resources. The Department has until July 25, 2004 to provide comments.
The Roy Luther property was briefly discussed, as well as putting two houses on one parcel.
Discussion followed regarding a rezone from agriculture to single family in the Town of Delton by Peter Kolar. Mr. Gurney explained that the County did not have zoning jurisdiction. The Committee could only review the request and advise the County Board. The owner wants to establish a subdivision. Mr. Giebel, Delton Town Board Chairman, stated that the land wasn't good for farming, it was sandy and flat. A property owners association would be set up. Access off of North Reedsburg Road and parking was discussed. Mr. Gurney stated that this parcel was a tree plantation now. It was proposed that the lots would be wooded and covenants restricting the cutting down of trees would be in place. Ms. Ashford questioned not holding a public hearing by the county. Mr. Gurney explained that a public hearing would be held for the plat. A detention facility for runoff was discussed. There may be as many as 60 septic systems and the owner was considering a joint or large system. Motion by Sprecher, seconded by Ashford to recommend approval of this request.
Motion carried.
The Sauk County Preservation Program was discussed. Mr. Dave Tremble then appeared.. The Committee briefly reviewed the plan. Mr. Tremble stated that nothing had been changed in the draft since March of 2003. Town of Reedsburg and City of Reedsburg growth was discussed. Mr. Lehman stated that eventually building would not be allowed on prime farmland.
Motion by Lehman, seconded by Sprecher to allow guests to speak with a five minute limit.
Motion carried.
Conservation easements and gifting of development rights were discussed.
Ms. Lombard was concerned about taking land off the tax rolls. There was considerable discussion on assessments and taxes.
Mr. Tremble stated that this plan could go to the County Board in September. It was suggested that the plan should be reviewed by the Ag. Resources Committee. Hunting easements were discussed. Motion by Ashford, seconded by Gaalswyk to proceed with the implementation of this plan. Mr. Tremble is to complete the draft and bring it back to the Committee for approval in August and take it to the County Board in September.
Motion carried.
The purchase of development rights from John and Ann Effinger Living Trust was then reviewed. This parcel contains 90 acres in the Town of Merrimac. Motion by Gaalswyk, seconded by Sprecher to purchase the development rights from John and Ann Effinger in the amount of $168,750.00.
Motion carried.
The next purchase to be reviewed was the Hatz property in the Town of Freedom. Motion by Ashford, seconded by Sprecher to approve purchase of the Hatz property in the amount of $61,500.00.
Motion carried.
The purchase of the development rights for the Hackett property in the Town of Sumpter was reviewed next. Motion by Gaalswyk, seconded by Sprecher to approve Hackett purchase in the amount of $38,400.00.
Motion carried, with Lehman in opposition.
The Committee then reviewed the Baraboo Range mission statement. Motion by Sprecher, seconded by Ashford to approve the Baraboo Range mission statement.
Motion carried.
The Board of Adjustment mission statement was reviewed. Motion by Ashford, seconded by Gaalswyk to approve BOA mission statement as presented.
Motion carried.
The final mission statement to be reviewed as the Planning and Zoning Department. Motion by Gaalswyk, seconded by Ashford to approve the statement.
Motion carried.
Motion by Ashford, seconded by Gaalswyk to adjourn.
Motion carried.
Respectfully submitted: Judy Ashford, Secretary.