Property & Insurance Committee Meeting Minutes

DATE: December 6 , 2004

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Marty Krueger, and Katherine Zowin

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Jolene Crowley, Pat Carignan, Gene Wiegand, Steve Muchow

1. Meeting called to order by Hartje at 8:00 a.m. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion Dippel, second by Volze,to approve agenda.
   Carried.
3. Adopt minutes: Motion by Volz, second by Zowin, to approve last month's minutes.
   Carried.
   Volz brought up the topic of the two properties at Health Care Center address which was on the recent Health Care Committee agenda. Hendee will look into preparing a resolution to have the Sauk County Housing Authority manage these properties. Krueger asked about getting quarterly reports on costs associated with these properties and Stieve will provide the Committee with this information.
4. Communications - None.
5. Business Items
   1. Treasurer's Report -Resolution presented authorizing issuance of quit claim deeds to two properties in the Town of Woodland, previously acquired by tax deed, totaling $2,689.00 Motion by Dippel, second by Volz to approve resolution. Carried. Resolution accepting bids on tax-delinquent real estate in the Town of Dellona, acquired by Sauk County. Motion by Dippel, second by Volz to approve resolution.
      Carried.
      
      Jolene Crowley introduced newly elected Treasurer Pat Carignan.
   2. Resolution presented by Corporation Counsel to approve a lease agreement with Sauk County Historical Society. It was discovered two parcels within Sauk County parks are owned by the Society and the County has been maintaining these parcels for years and the Society was unaware of its ownership. They would like to lease these parcels to Sauk County at no cost in return for the continued maintenance. Motion by Zowin, second by Dippel to approve this resolution.
      Carried.
   3. Resolution presented by Corporation Counsel regarding purchase of a land parcel within the Town of Spring Green by the Northern Natural Gas Company, in the amount of $5,500.00. This parcel is currently being used by he Highway Dept. Shop and is not essential to the County's operations. Motion by Zowin, second by Dippel to accept this offer at not cost.
      Carried.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report -- performed mock OSHA inspection at HCC; worked on 2005 Employee Health Fair (set for Jan. 25); worked on safety shorts and video from Wisc. County Manual; ordered safety supplies; worked on annual drivers records check for employees, volunteers; worked on drug testing at Highway; worked on 9 workers comp. cases,
   2. Review & approval of deductibles -- Motion by Dippel, second by Volz to approve deductible of $437.80.
      Carried.
   3. Resolution presented approving liability, property and workers compensation insurance coverage, carriers, and premium for Sauk County for 2005. Liability premium at $347,698.00 which includes the HCC liability and professional liability, premium for workers comp. remains the same. Motion by Volz, second by Zowin to approve taking resolution to County Board. Carried.

   Departmental Updates - Tim Stieve, Buildings & Safety

   1. Monthly Report -- spent approximately 11 hours on phone problems, adds and changes; demolition work completed in the old jail, total in salvage $4,172.00. Some remodeling needs to be done and Stieve would like to hire a local architect on an hourly basis to make sure we are meeting the proper codes. Motion by Zowin, second by Volz to have Tim Stieve hire an architect for the remodeling work. Carried.
      
      Air handling problems at Reedsburg are getting under control; general fall work is completed and we are ready for winter weather; the moves into the recently remodeled space are completed.
      
      Stieve gave an update on the Communications project.
      
      Discussion took place on the Law Enforcement Center and future use of it.
   2. Review and approval of vouchers -- Motion by Krueger, second by Volz to approve vouchers totaling $78,790.27.
      Carried .

      Other:

7. Next meeting: Monday, January 10, 2005
8. Meeting adjourned at 9:30am. Motion by Krueger, second by Volz.
   Carried.