Property & Insurance Committee Meeting Minutes

DATE: July 12, 2004

Members Present: Virgil Hartje, Larry Volz, Katherine Zowin, Al Dippel, Marty Krueger
Others Present: Tim Stieve, Cynthia Engelhardt, Carl Gruber, Gene Wiegand, Randy Stammen, Kathy Schauf

Meeting called to order by Hartje at 9:00 a.m. Certification of compliance with Open Meeting Law was met.
Adopt agenda: Motion by Volz, second by Zowin, to approve agenda.
Carried.
Adopt minutes: Motion by Dippel, second by Volz, to approve last month's minutes.
Carried.

Communications

  1. Request for use of the courthouse lawn for Faire on the Square October 9, 2004 and Christmas Season/Holly Jolly Light Parade November 15 through December 31, 2004. Motion to approve request by Zowin, second by Dippel. Carried.

Business Items

  1. Treasurer - nothing to report
  2. Kathy Schauf reported the Arts & Humanities Committee would like to open the original (Southwest) cornerstone to celebrate the150th anniversary of the Courthouse. They would like to reveal its contents for historical purposes. Stieve will have the cornerstone looked at to make certain it can be opened.
  3. Larry Volz informed the committee that Dellwood Subdivision has a large number of dead pine trees and suggested clearing them out and replanting the areas affected. Zowin suggested have Sauk's DNR people look at it and Volz will talk to Rick Livingston.
  4. Discussion took place on purchases and sale of property
  5. Sheriff Stammen discussed a problem at the LEC with the water holding pond. It is very steep, with very tall weeds attracting animals, insects, etc. A possible solution is to line it with rubber and then rocks. Stieve will get pricing. Zowin suggested getting Land Conservation's opinion, in the meantime Building Services will try to take care of the weeds

Departmental Updates - Carl Gruber, Risk Management

  1. Monthly report: Met with new Director at St. Clare; attended meeting at RAMC on pre-employment physicals; worked on case with Personnel, Highway & Corp Counsel; ordered safety supplies; distributed new safety manuals; worked on getting physical job assessments in Sheriff's dept; worked on 11 worker comp cases; worked on 4 open liability cases; attended HCC Safety Committee meeting; worked on propane leak at Highway; worked worked on problems with mower damage; worked on 2 ergonomic reviews; finished budget goals/mission statements; set up dates for AED training at HCC for late July.
  2. Review & approval of deductibles - Motion by Dippel, second by Zowin to approve deductibles of $3,000.00. Carried.
  3. Resolution Allowing the Administrator of Emergency Management, Buildings and Safety and the Safety/Risk Manager to have the Authority to dispose of Non-repairable Equipment and Automobiles. Motion by Krueger, second by Zowin to approve the resolution. Carried.
    Motion by Volz, second by Krueger to have Hartje sign title for recently totalled 2000 Jeep. Carried

Departmental Updates - Tim Stieve, Buildings & Safety

  1. Spent 15 hours on phone problems, additions and changes; carpeting in MIS area has started; review of Goals and Mission Statement.
  2. Review and approval of vouchers - Motion by Zowin, second by Krueger to approve vouchers totalling $119,960.91. Carried.
  3. Approval of Form 1, 2005 "Vision, Mission, Goals & Performance Measurements" for both Risk Management and for Building Services.Motion by Zowin, second by Dippel to approve. Carried.
  4. The West Square flower garden area continues to leak in the building and 4 days were spent cleaning up after recent severe weather. Stieve feels the only solution is to take out the flower bed completely and pour concrete in. Hartje mentioned that this needs to be explained to the County Board. Stieve will have to get bids for the work.
    Stieve briefed the Committee on activities related to the communications towers.

Next Meeting: Monday, August 9, 2004 at 9:00 a.m.

Meeting adjourned at 11:10 a.m. Motion by Krueger, second by Volz.
Carried.

Respectfully submitted by: Cynthia Engelhardt, July 13, 2004