Property & Insurance Committee

Members Present: Virgil Hartje, Marvin Giebel, Katherine Zowin, Larry Volz, Al Dippel

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Gene Wiegand, Kim Vinet

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Giebel, second by Dippel, to approve agenda.
   Carried.
3. Adopt minutes: Motion by Volz, second by Dippel, to approve last month's minutes.
   Carried.
4. Communications:
   1. Hartje received a call from Humane Society re constructing a 10x12 storage shelter and informed them they first had to go before the Law Enforcement & Judiciary Committee on January 7th, which Giebel said they will be attending.
5. Business items
   1. Treasurer - No business items
   2. Register in Probate Kim Vinet discussed office space needs. Concerns are their counter not meeting ADA requirements and lack of a private conference area for handling confidential issues. she requested the use of the law library; Clerk of Courts could also use some of probate's area for additional storage (Wiegand mentioned that the library could be condensed on computer). Stieve felt this could be done and suggested using the old Coroner's office, temporarily, for a conference area, as remodeling could be done with existing furniture. Stieve and Vinet will work together on this, and also consult Judge Evenson, as he would be involved.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report (attached). Two more minor injuries added since printing this report - cut on a hand and traffic accident.

      Comments were made on the new Sheriff's Dept weight room. Gruber stated that some of the equipment was being donated and that there is still discussion on the use of the room by all county employees; however before anyone can use it, proper training on the use of the equipment needs to take place.

      Gruber informed the committee that the Health Care Center is on a different liability insurance from rest of the County and that premium rates for the HCC will be tripling, costing around $40,000.

      Discussion took place on contracting a physician thru Dean Care.

      Gruber will be putting together an RFP re nursing home liability insurance.

   2. Review & approval of deductibles. Motion by Giebel, second by Zowin to approve monthly deductibles totalling $6,680.00.
      Carried.
7. Department Updates - Tim Stieve, Buildings & Safety
   1. monthly report (attached).

      The new MIS area is almost complete; carpeting needs to be put down.

      Stieve is waiting for a second opinion on the precast on Courthouse South entrance. JP Cullen gave a price of about $7,000. Stieve only has a set of blueprints to go by, not the "as builts." There are a few concerns - one that the panels are stacked on top of each other and several of these are showing cracks; the other concern is moisture or possibly rust.

      The LEC windows turned out to be a caulking issue.

      Ken Cady wants to appear at next meeting to discuss Reedsburg employee safety concerns.

      Stieve is working on plan for West Baraboo property regarding seniors of Baraboo request for purchasing property. Wiegand mentioned that the owner of the new senior living complex going into baraboo is willing to rent space to the seniors and Stieve stated this should be seriously considered by the seniors.

      West Square still has flower bed leakage problem and Stieve is looking at options to correct.

   2. Review & approval of vouchers. Motion by Zowin, second by Giebel to approve 2003 vouchers totalling $56,033.95 (few more to come for year end).
      Carried.
      Motion by Dippel, second by Volz to approve 2004 vouchers totalling $18,144.02.
      Carried.

      Other:

      Volz was accepted by Wisconsin Mutual by mail to join their committee as discussed in November meeting.

      Hartje asked about the West Baraboo garage, suggesting that the buses which are currently sitting outside the Highway fence be placed in the garage and Stieve agreed; he first neeeds to make sure Sheriff's Dept has completely vacated it.

8. Next Meeting: Monday, February 9, 2004 at 9:00 a.m.
9. Meeting adjourned at 10:45 a.m. Motion by Dippel, second by Giebel to adjourn.
   Carried.

Respectfully submitted by: Cynthia Engelhardt, January 7, 2004