Date: Tuesday, January 13, 2004
Members Present: T. Bychinski, L. Burri, L. Haugen, A. Dippel, T. Kriegl
Members Absent: None
Others Present: K. Beghin, P. Holcomb, J. Crowley, C. Meister, B. Muhlenbeck, B. Konkel, G. Wiegand, C. Ederer, M. Koehler, C. Jeffers, Media
Chairman Dippel called the meeting to order at 8:30 a.m. and compliance with the open meeting law was verified. Motion by Haugen, second by Burri to approve the agenda. Motion carried. Motion by Haugen, second by Burri to approve the minutes from the prior meeting. Motion carried.
None.
Consider reallocation of 2003 Bioterrorism budget.
When the 2003 Bioterrorism grant was received all monies were allocated to salaries. At this time the Bioterrorism department would like to reallocate the funds to different line items based on projected expenditures. Motion by Burri, second by Haugen to approve the reallocation of the 2003 Bioterrorism budget. Motion carried.
The Bioterrorism department has been doing numerous color copies of pamphlets for use around the county and for the five-county consortium. The copier will be owned by Sauk County (not the consortium) and paid for out of Sauk County's 2004 grant money. The color copier will be located in the Public Health Department and would not eliminate the color copier located in the basement for use by other departments. Motion by Bychinski, second by Haugen to approve the purchase of a color copier for $13,500 and a 2004 budget amendment for this acquisition. Motion carried.
Discussion tabled until next month.
The mobile command post will be paid for by the Homeland Security Grant. The cost of the command post will be $172,339 with a delivery date scheduled for March 30, 2004. Discussion followed on the appropriate use of the Grant monies and if the funds wouldn't be better spent on updating the communication system. The 2003 grant monies have already been applied to purchase the mobile command post but 2004 grant monies could possibly be used to update the communication system. Motion by Burri, second by Bychinski to approve the 2004 capital outlay for the mobile command post. Motion carried.
In 2003 two part-time Benefit Specialist positions worked a total of 8 days. The 2004 budget process reduced the two individuals' hours to 6 days (State mandate - 5 days). Discussion followed on funding the position. Age Advantage will work with the Department to reallocate grant funding. Motion by Bychinski, second by Haugen to restore hours to the Benefit Specialist position but funding must come from within the Commission on Aging budget. Motion carried.
In December 2003 a squad car was totaled in an accident. The County was reimbursed $12,050 from the insurance company. The Sheriff's department would like to use the insurance monies, the $3,000 deductible transfer from the County's self-insurance fund, and $5,438 from their 2003 budget dollars to replace the squad car. The transaction was approved by G. Wiegand as an emergency purchase. Motion by Haugen, second by Bychinski to approve the purchase of a replacement squad car, and transfer $5,438 from field supplies to outlay. Motion carried.
Discussion of the receptionist position, the effect on the public, and County departments. The Personnel Committee had approved restoring the receptionist to half-time but did not designate a funding source. Motion by T. Kriegl to restore the full time receptionist position with contingency funds. Motion failed, due to lack of a second.
J. Crowley updated the Committee on activities within the department. Motion by Kriegl, second by Burri, to approve the payment of the Treasurer's invoices in the amount of $1,632.57. Motion carried unanimously.
K. Beghin updated the Committee on activities within the department. Motion by Burri, second by Kriegl, to approve the payment of Accounting's invoices in the amount of $7,496.11. Motion carried unanimously. Motion by Burri, second by Kriegl, to approve the payment of the County invoices in the amount of $3,125,441.82. Motion carried unanimously.
Next meeting is January 20, 2004, at 5:50 p.m. for the approval of bills. Next regular Finance Committee meeting is on February 10, 2004, at 8:30 a.m. Motion by Burri, second by Bychinski to adjourn. Motion carried.
Respectfully Submitted: Tommy Lee Bychinski, Finance Committee Secretary